Fort Western Unit 183
Board Meeting Minutes
November 19, 2008

Present: Katye Kowierschke, Mary Hoger, Kay Jones, Tom Hughes, Max Jackson,
              Tom Nute, Steve Shirey, Margot Hirsch, Carolyn Pinto (Guest)

Katye Kowierschke called the meeting to order at 5:30 p.m. Katye welcomed Carolyn Pinto as a guest. Margot Hirsch 
confirmed that the approved minutes were posted on the studio bulletin board and the Unit website.

Mary Hoger gave the Treasurer's Report. She confirmed that at $5,000 deposit was paid to secure the 
Wellington Square location. Also, she asked that the EasyBridge! financial report be revised to reflect that 
$108.00 was spent on books.  In addition, Mary announced that the NLM Tournament lost money. 
She will submit the final report next month. The Treasurer's Report was approved.

OLD BUSINESS
Mary requested expenditures on behalf of Diane Washabaugh, Relocation Chair, for the new Wellington Square location. 
They are:
1. Fabric, batting, and cording for wall covers, plus for tablecloths and chair cushions. This was approved.
2. Two small particle board tables. This was approved.
3. Upgrade two bathroom and kitchen fixtures. We will buy paper towel dispensers. No general upgrades were approved. 
However, the board did approve the installation of a kitchen faucet and/or sprayer that will accommodate filling 
and cleaning the coffee pots.
4. Red, black, and white melamine platters and bowls for kitchen from Target. This was approved.
5. Artificial flower arrangement for Ladies Room. One or two artificial green plants for the playing area. 
    This was not approved. Ask players to donate some artificial flowers or plants.
6. Stain and varnish for the director's table and computer table. This was approved.
7. New backing for game results boards. This was approved. Also, explore the possible purchase of new bulletin boards.
8. New kitchen towels from the Dollar Store. This was approved.
9. Purchase waste paper baskets for the restrooms.

Katye reported on the status of the letter to the studio's current location management. She has sent notification 
about the plan to move.

Kay Jones has talked to the other directors. In the new location, the studio will continue to provide cups, stirrers, and napkins. Also, plates and plastic ware will be provided for special occasions.

The board selected the Unit 183 Goodwill Recipients for the Year. The recipients will be recognized at Awards Night in 
the spring.

The board will remind the directors to promote the sale of gift certificates for holiday gifts. Katye will ask 
Diane Hoksbergen to make and post a sign advertising the certificates.

The Unit Christmas Party is scheduled for Wednesday, December 10, 2008.
Katye will prepare twelve door prizes. She will fill coffee cups with candy and a gift certificate. Kay will make and 
post signs to promote the party. A list of all studio Christmas parties will be posted on the bulletin board and website.

Max reported on moving plans. The tentative deadline for vacating the present location is December 31. 
The new location should be ready December 26. Max plans to set up tables in the new location before moving the tables 
from the current location. The objective is to keep all games open and operating during the move. 
Max also stated that only the cabinet doors and hardware will be moved. Directors should have their lockers emptied 
and unlocked no later than December 26.

The decision for moving or not moving the venetian blinds is pending. The white boards, cubes, and coat hooks 
will go to the new location.

Katye will write and distribute a letter about the move to all players. The letter will also be posted on the website. 
Katye will prepare a draft and send it via email to all board members for approval.

Margot passed out the draft of the revised Standing Rules. She thanked Kay and Mary for their help in proposing 
the revisions. Discussion and approval for the Standing Rules was tabled until the next meeting. Margot asked all 
board members to carefully review the draft to prepare for the approval process.

NEW BUSINESS
Max requested that only the winners be rewarded in the Unit's Wednesday Night Game. The board approved giving a 
free play to each winner.

There was discussion about how much rent to charge games with small table counts. The resolution of this matter was 
tabled until the January meeting.

The meeting was adjourned at 6:50 p.m.

Respectfully submitted,
Margot Hirsch