Fort Western Unit 183
Board Meeting Minutes
March 21, 2007

Present: Kay Jones, Byron Taylor, Katye Kowiersche, Diane Washabaugh, Tom Hughes,
             Mary Hoger, Margot Hirsch

Kay Jones, the President, called the meeting to order at 5:30 p.m. Margot Hirsch announced that the approved 
February minutes were posted at the studio and on the website. Mary Hoger gave the Treasurer's Report. 
Both certificates of deposit matured and earned a total of about $7,000. Mary will check with the IRS to 
make sure that she does not have to file a quarterly return. The report was approved.

OLD BUSINESS

The new ice machine is installed and is working well. 

Diane Washabaugh proposed purchasing a CPR mask for the studio. The suggestion was tabled. 

Kay will send out invitation letters to the awardees for the Annual Awards Night. Mary has received the 
Mini-McKenney medallions and has ordered the plates. She will see that Diane receives the plates for 
engraving. Kay has the certificates. Diane has the agenda. Katye is taking care of the food. At least 
eighty people are expected. 

Byron Taylor will make the certificates for the volunteers. Margot suggested that other unit clubs be invited 
to submit volunteers for recognition. Kay will email other clubs. Katye will call Linda McDaniel. 
Recognized volunteers will receive a free play that is good only for this year's Annual Awards Night and is 
non-transferable. Diane will give a list of the recognized volunteers to that evening's game director.

Byron presented different models of wheel locks that could be used on the trailer. Tom Hughes and Byron will 
order a new wheel lock not to cost more than $170.00 plus shipping. Tom will ask Max Jackson to volunteer to 
pull the trailer for the next tournament.

NEW BUSINESS

Diane will purchase lockable plastic cases to cover the thermostats. She will handle the installation of the 
cases as soon as possible.


Diane proposed changing some tournament times. The board approved the changes for the upcoming Fort Worth 
Sectional on June 8-10, 2007. The Saturday morning game will begin at 9:30 a.m. The Friday and Saturday 
evening games will begin at 7:00 p.m. The Friday and Saturday afternoon games will begin as always 
at 1:30 p.m. and the Sunday Swiss will start at 10:00 a.m. 

The success of these changes will be monitored to determine whether or not to change the game times 
permanently. Tom Hughes will notify Tom Whitesides, the Tournament Director, about the schedule changes.

The Arlington Sectional will be held in April 2008 at the Grapevine Convention Center.

OTHER BUSINESS

The dates for the next Fort Worth Regional are September 2-7, 2009.
Tom Hughes will continue as the District 16 Representative.

The board approved changing the Internet service for the studio's computer from dial-up to DSL. 
Steve Shirey will handle this matter. Kay will ask Steve to submit a list of the Fort Worth STaC Games 
that will be held April 23-29, 2007 to Stewart for posting on the website. 

Kay will ask Judy Staser to research the cost of a deep cleaning for the studio. If possible, the board would 
like the studio to be cleaned thoroughly on a periodic basis. This cleaning would include, but not be limited 
to, the tables, chairs, kitchen, office, storeroom, and refrigerator. The windows and blinds would be cleaned 
at least once a year. The carpet will continue to be cleaned during tournaments.

The meeting was adjourned at 6:35 p.m.

Respectfully submitted,

Margot Hirsch