Fort Western Unit 183
Board Meeting Minutes
October 18, 2006

Present: Mary Hoger, Judy Staser, Kay Jones, Tom Hughes, Diane Washabaugh,
              Henry Weltman, Steve Shirey, Margot Hirsch

Kay Jones called the meeting to order at 5:30 p.m. Margot Hirsch presented the minutes and they were 
approved as read. Mary Hoger presented the Treasurer's Report. It was approved.

OLD BUSINESS

The board discussed approving the minutes electronically for faster posting on the website. The board 
agreed to approve the minutes electronically. If a board member does not reply to Margot by the stated 
deadline for draft revisions, she may consider that a vote for approval with no revisions needed to 
the draft.

Ivan researched covering the trailer with a tarp. The tarp will trap moisture and hasten rusting. 
The board approved the building of a trailer cover not to exceed $750.00.

Steve Shirey reported on the NLM Tournament held in Arlington, October 7-8. Attendance was down 
substantially. The tournament needs to be organized and publicized earlier in the future. 
The meal was excellent. Caron Peck sent a very nice email to Kay Jones. The final report will 
be presented at the next meeting.

Kay reviewed the status of the Fall Sectional that will occur at the Fort Worth Convention Center, 
October 27-29, 2006. All directors are encouraged to remind players where the Sectional will be 
held so no players go to Will Rogers by mistake. Byron Taylor is arranging for caddies. 
Millie Williams and Judy Staser are taking care of the snacks. They will provide 250 each for 
Friday and Saturday. 

Kay has ordered 250 lunches from Pulido's for Sunday. She has also ordered coffee for Friday, 
Saturday, and Sunday. Katye will gather and take to the studio all the chips, salsa, and 
pralines that are left. Peggy Hughes is chairing Partnerships.

The Election Committee was expanded to augment the collection of ballots. Henry Weltman (Chair), 
Steve Shirey, Judy Staser, and Margot Hirsch were original committee members.  Diane Washabaugh, 
and Mary Jane Orock were added to assist with collecting the ballots. Many 183 Unit members do 
not want to mail them and pay postage. Absentee signed ballots may be turned in to any of the 
committee members no later than Thursday, October 26. 

To contain the Unit's bulk mailing costs, the mailings will go out on time. Thus, a permit will 
only have to be purchased every other year rather than annually.

Tom Hughes will arrange for water for the players. Probably, the concession stand will not be open.

Players will have to allow time for parking at the Convention Center. Three lots are recommended. 
Players should enter either the north or east doors. It costs $6.00 to park in the garage with no 
in/out privileges. Tom Hughes will prepare and distribute a map. 

On Friday morning at 9:00 a.m., the tables will arrive at the Convention Center. Kay will call the 
Center to see if the Center's staff will set up the tables for a fee. Long tables will be set up 
in the hall. The Center will skirt the long tables. Ruthie will decorate for the tournament. 
Colleen will decorate each season for the studio. Arrangements are made for the voting box, signage, 
cups, and prizes.

The door lock on the kitchen door to the outside hall is broken. Kay will check with the landlord 
about purchasing and installing a new lock. Also, the timer for the exterior lighting needs to be reset. 

Judy Staser reported on suggestions for the women's restroom regarding paper towels and potty covers. 
Grubbs, the management company, will not allow either to be installed.

The North American Pairs Qualifying Games are Sunday, October 22. Flight A is at 10:30 a.m. at Lockheed 
and Flight C starts at 12:30 p.m. at the Fort Worth Studio. Katye will take care of the food for the 
Flight C game and Henry will take care of the food for the Flight A game.  
   
NEW BUSINESS

Ivan suggested that the Unit purchase signage for the trailer advertising the studio's name and 
telephone number. The board approved the purchase.

Margot will research purchasing a portable defibrillator for the Fort Worth studio. She will report 
back to the board. 

The meeting was adjourned at 6: 40 p.m.

Respectfully submitted,
Margot Hirsch