ARLINGTON DUPLICATE BRIDGE CLUB

October 9, 2017 - Board minutes

September 11, 2017 - Board minutes

August 14, 2017 - Board minutes

July 10, 2017 - Board minutes

June 5, 2017 - Board minutes

May 1, 2017 - Board minutes

April 3, 2017 - Board minutes

March 6, 2017 - Board minutes

February 13, 2017 - Board minutes

January 9, 2017 - Board minutes

December 12, 2016 - Board minutes

November 14 - Board minutes

October 10 - Board minutes

September 12 - Board minutes

August 8 - Board minutes

July 11 - Board minutes

June 13 - Board minutes

May 9 - Board minutes

April 11 - Board minutes

March 26 - ANNUAL MEETING minutes

March 7 - Board minutes

February 15 - Board minutes

January 23, 2016 -Special Meeting minutes
Supporting Documents
[Armstrong Forensic Laboratories (mold report)]
[PROPOSED AMENDMENT AND RENEWAL OF LEASE AT 528 N FIELDER PLAZA]

January 11, 2016 - Board minutes

Dec 14, 2015 - Board minutes

Nov 9, 2015 - Board minutes - revised 12/3

October 12, 2015 - Board minutes

September 14, 2015 - Board minutes

August 1, 2015 - Board minutes

July 13, 2015 - Board minutes

June 8, 2015 - Board minutes

 May 11, 2015 - Board minutes

 April 8, 2015 - Board minutes

March 10, 2015

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

MEMBERS PRESENT:     Becky Koenigseder   Buck Buchanan  
 Sue Kay Reeder  Helen Nelson 
 Dorothy Moore  George Morey 
 Marguerite Lavender   

MINUTES:  Minutes from February Board Meeting were approved by email.

FINANCIALS:    George Morey     SEE ADDENDUM A

GAMES:  

Doug Burke will be paid $30 for assisting with the February 7th Swiss Game.

The May 9th Swiss Game will be directed by Tom or Dorothy with Doug. Tom will caddy.

Following a discussion to have the two Thursday games - 12:30 pm Open Game and 7:00 pm limited game - for a $10 fee, motion made, seconded, and passed that beginning April 1st , the Thursday games would be $10 for anyone playing in both games the same day.

Incentives for directors was discussed and tabled to continue at a later date.

There was a discussion on the Table Count for various games.

Buck presented a sheet that outlined Free Play Awards effective March 9, 2015. This will be posted on the bulletin board and is included as part of the March minutes.

The NLM tournament that was cancelled due to weather is now scheduled for June 27-28. This was the only date available by the ACBL without other conflicts. Motion made, seconded, and passed to accept this date change.

STUDIO:  

As the plan to relocate to another space here at Fielder Place did not materialize, we need to look at other options. This should start immediately and shift into high gear in September. Build-out for a new site, should we move, will take 4-6 months. The lease expires next April. Anyone with any thoughts should contact a board member.

NEW/OLD BUSINESS:

Discussion of the purchase of Quick Books. The program has not yet been purchased waiting for the price to go down. Motion was made, seconded and passed to reverse the decision to purchase the Quick Books program at this time.

Rosealee Hacker and Nancy Peterson are conducting the Audit of the 2014 ADBC books.

The Women’s Club Annual Charity Bridge Game is Monday, April 6. The Board is in full support of this and encourages all players to attend. The flyer is on the bulletin boards.

Gary Carey, a long-time member of the Denton Bridge Club passed away. Sue Kay is to get a card to send to the Denton Club from the Board.

Thanks to Marguerite for organizing the Cleaning Committee.

The updated frames and photos of members is the result of Charlene Gallaty’s hard work. Sue Kay will send Charlene a formal letter of appreciation.

Dorothy reported on the Summer Bridge Camp and suggested the week of July 27th. This would be for children from grades one through twelve. The ACBL will reimburse the instructor $350 per each 8 children who participate if the camp is free. We could charge for the camp or the ACBL could pay for entire program. Motion made, seconded, and passed to approve the week of July 27th for the Summer Bridge Camp at no cost to the participants.

ANNUAL MEETING:      Saturday, March 28

The meeting start time was changed from 11:00 am to 10:00 am to allow discussion of several topics.

We will be electing three (3) members to the Board. Those nominated are Melody Gann, Becky Koenigseder, Sue Gilbreath, Marguerite Lavender, and Ann Ward Williams.

EXECUTIVE SESSION:  

The Board adjourned for an Executive Session

SPECIAL EVENTS:      Arlington Location Only

3/28/15Saturday - 2015 Membership Game
4/4/15Saturday - April Fool Pairs Unit Championship
4/18/15Saturday - Spring Fling Pairs
5/4-5/10
 
Monday to Sunday - STaC Games
With Saturday 5/9 a Swiss Team STaC Game
5/16/15Saturday - Cinco Day Pairs
5/31/15Sunday - Special Team Game
6/5 & 6Friday & Saturday WW Bridge Contest
6/13/15Saturday – Chuck & Caron’s Workshop
6/21/15Sunday - Longest Day and Father’s Day Swiss
7/4/15Saturday - July Special Game
7/15/15Wednesday - Int’l ACBL Fund Game
7/18/15Saturday - Sweltering Pairs
7/24 -7/26Friday-Sunday - ADBC Grapevine Sectional

The next meeting will be Monday March 9, 2015April 13, 2015 at 5:00 pm

ADDENDUM A - FINANCIAL

Table Count

The February 2015 YTD table count was higher by 47 tables (7%) over the prior year period due primarily to the new Wednesday game (+67 tables), special games (+53 tables) offset by a decline in weekly games (-48.5 tables) and suspended/discontinued games (-24.5 tables). One of the special games (30 tables) was played on a Monday in January and resulted in two regular games being closed which was one of the reasons for the weekly game decline. Another reason for the increased table count in February (+35 games) was the change in timing for the Arlington Sectional which allowed for additional Friday/Saturday games.

Average table count for weekly games was 5.67 for February YTD vs. 5.44 for the prior year period and 5.50 for the prior year.

 FebruaryJanuary
Table Count 2014 YTD693.00375.00
   
Changes:  
Increase In Special Game Tables53.0029.00
New Wednesday Game67.0031.50
Suspended Thursday Game(9.50)(2.00)
Discontinued Sunday Game(15.00)(9.00)
Decrease In Other Weekly Games(48.50)(37.50)
   
Table Count 2015 YTD740.00387.00

 

Financial Overview

The club posted a surplus of $5,313 for February YTD – a $352 decrease from the prior year which includes $2,226 income from the Arlington Sectional. This year’s sectional has been moved to the summer.

YTD Income Margins Prior To Tournaments have improved substantially vs the prior year period (22% vs 14%). Three major reasons: 1) A decrease in the % free plays granted (9% in 2014 of Table Fees vs 13% in 2013), 2) The annual order for bridge supplies costing $1,210 was in the expense of the 2014 figure; no bridge supplies have been ordered  as yet for 2015 and 3) A significant change in mix favoring more profitable games (see analysis below comparing February YTD with Full Year 2014).

February 2015 YTDGross Table
Revenues
Director Fees% Fees To
Revenues
% of Total
Revenue
Total Games21,788.006,407.0029%100%
Weekly Games18,708.005,879.0031%86%
$6 Games3,422.001,577.0046%18%
$7+ Games15,286.004,302.0028%82%
Special Games3,080.00528.0017%14%
     
Full Year 2014 (adjusted*)    
Total Games125,208.0038,218.0031%100%
Weekly Games112,934.0036,092.0032%90%
$6 Games22,140.009,885.0045%20%
$7+ Games90,794.0026,207.0029%80%
Special Games12,274.002,126.0017%10%
* The 2014 year has been adjusted to exclude discontinued activities, membership games and one-time events

Other 

ADBC BOARD MEETING
February 9, 2015

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

MEMBERS PRESENT:     Becky Koenigseder   Buck Buchanan  
 Sue Kay Reeder  Helen Nelson 
 Dorothy Moore  George Morey 

ABSENT MEMBER:     Marguerite Lavender          

MINUTES:  Minutes from January Board Meeting were approved by email.

FINANCIALS:    George Morey     SEE ADDENDUM A

GAMES:  

The Annual Meeting will be on Saturday, March 28 this year. The delay is due to the Nationals in New Orleans and a sectional in Dallas the first part of the Month.

A discussion was held regarding not closing the Friday Open Games during a Dallas sectional. Nothing to be done at this time. Checking to see how many would be interested in coming to this game. Dorothy reported that the frequency of Sectional Tournaments will be reduced starting in 2016. That will present less of a Friday conflict for us.

At this time, the Thursday night 3500 game will remain a limited game.

To clarify the free play policy, duplicate free plays will be awarded in case of ties. The remainder of the free play policy was decided at a previous Board meeting and will be posted soon.

A discussion was held about guaranteed partners for players. As directors have much to prepare for a game, it is not their responsibility to find partners. Solutions are being looked at and a review of past “guaranteed partners” methods reviewed.

With the Super Bowl over, talks began for bridge on Sunday. On May 31, plans are in the works for an “8 is Enough” Swiss Game. Additional details to follow.

STUDIO:  

The Landlord has informed the Club that we are no longer being considered for the space next to CVS. They want more money than we are able to pay. Our lease is up here in April, 2016 so we will begin looking at alternatives.

Gary informed Buck that he was willing to serve as Studio Manager until the end of 2016. This will relieve Rosalee to head up the Audit Committee. Motion made, seconded, and approved to make both appointments.

NEW/OLD BUSINESS:

Dorothy Moore will have back surgery on February 16. Please keep her in your thoughts.

The Nominating Committee is being formed and will have a slate of candidates by the next board meeting.

A Saturday morning Appreciation Breakfast on March 7 is being planned for the Beginner’s Game. Coordination is being made with Mary Ellen. Motion made, seconded, and approved for $75 to be allotted for this breakfast.

Saturday, June 20 will be the “Longest Day” bridge games to support Alzheimer’s. Plans are to have a Saturday morning game, an afternoon game, and an evening game. And a team game on Sunday is also being considered.

Three members – Cary Jennings, Karen Caton, and Caron Peck met with Buck Buchanan and Becky Koenigseder to discuss the dismissal of director Jim Harp.

The board was asked about the Women’s Club using our notice boards to promote their annual bridge game. Motion made, seconded, and approved to allow the Women’s Club to promote their game at our club.

SPECIAL EVENTS:      Arlington Location Only

2/21/15Saturday - President Pairs
2/28-3/1Saturday & Sunday - NLM Tournament
3/2/15Monday - ACBL Senior Pairs
3/14/15Saturday - Windy Pairs (triple points)
3/16/15Monday - Multi-Site Pairs Unit Championship
3/21/15Saturday – Chuck & Caron Workshop
3/28/15Saturday - 2015 Membership Game
4/4/15Saturday - April Fool Pairs Unit Championship
4/18/15Saturday - Spring Fling Pairs
5/4-5/10Monday to Sunday - STaC Games
5/16/15Saturday - Cinco Day Pairs

The next meeting will be Monday March 9, 2015 at 5:00 pm

ADDENDUM A - FINANCIAL

Table Count

The January 2015 table count  was higher by 12 tables (3%) over the prior year period due primarily to the new Wednesday game (+31.5 tables), special games (+29 tables) offset by a decline in weekly games (39.5 games). One of the special games (30 tables) was played on a Monday and resulted in two regular games being closed which was one of the reasons for the weekly game decline.

Average table count for weekly games was 5.58 for the month vs. 5.45 for January 2014 and 5.50 for the prior year.

  January
Table Count 2014 YTD 375.00
   
Changes:  
Increase In Special Game Tables 29.00
New Wednesday Game 31.50
Discontinued Sunday Game (9.00)
Decrease In Other Weekly Games (39.50)
   
Table Count 2015 YTD 387.00

 

Financial Overview

The club posted a surplus of $3,573 for the month – a $433  increase over the prior year. The annual order for bridge supplies costing $1,210 was in the expense of the 2014 figure; no bridge supplies have been ordered  as yet for 2015.

Other 

ADBC BOARD MEETING
January 11, 2015

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

MEMBERS PRESENT:     Becky Koenigseder   Buck Buchanan  
 Sue Kay Reeder  Helen Nelson 
 Dorothy Moore  Marguerite Lavender 

ABSENT MEMBER:     George Morey          

NON-MEMBER PRESENT:        Gary Neisler         

MINUTES:  Minutes from December Board Meeting were approved by email.

FINANCIALS:    George Morey     SEE ADDENDUM A

GAMES:  

Following a discussion of the average attendance for Wednesday and Thursday games, the possibility of changing the Thursday night game to an Open game was considered, but no action taken at this time.

STUDIO:  

The clean-up Committee headed by Marguerite Lavender will be Saturday, January 24. This will be for the cleaning not covered by the cleaning company such as windows, fan blades, tables, and kitchen. Those wishing to help should contact Marguerite.

NEW/OLD BUSINESS:

The Memorial Web Page was discussed and the best way to continue with this project. Melody Gann has provided the club with the use of obituaries to expand the data. This will now be in the form of a scrapbook with Marguerite and Sue Kay doing the initial set-up.

Lauren Brown is planning a Bridge Camp for this summer. The board was very interested in having a Bridge Camp also. Motion made, seconded, and approved to have a Bridge Camp at ADBC. More information to follow.

Dorothy Moore and Buck Buchanan will be the co-chairpersons for the Nominating Committee for ADBC. There will be three positions on the board to be filled this year. The election will be at the Annual Meeting on March 28.

A report of at least one member who had paid dues, but was not shown on member list was brought to the attention of the board. Efforts are to be made to insure all members are recorded.

The Board discussed barring people from playing at ADBC. After research and conversation with ACBL, we found that a unit may initiate procedures to bar a player from playing in ACBL functions, but has no jurisdiction over ACBL functions.

SPECIAL EVENTS:      Arlington Location Only

2/7/15Saturday - Ground Hog Swiss Unit Championship
2/21/15Saturday - President Pairs
2/28-3/1Saturday & Sunday - NLM Tournament
3/2/15Monday - ACBL Senior Pairs
3/14/15Saturday - Windy Pairs (site TBD) & Texas Star Award
3/16/15Monday - Multi-Site Pairs Unit Championship
3/21/15Saturday – Chuck & Caron Workshop
3/28/15Saturday - 2015 Membership Game
4/4/15Saturday - April Fool Pairs Unit Championship
4/18/15Saturday - Spring Fling Pairs
5/4-5/10Monday to Sunday - STaC Games
5/16/15Saturday - Cinco Day Pairs

The next meeting will be Monday February 10, 2015 at 5:00 pm

ADDENDUM A - FINANCIAL

Table Count

The December 2014 table count  was higher by 80 tables (26%) from the December 2013 period due primarily to the addition of STaC week (approximately 23 additional tables), the new Wednesday game (+25 tables), Special Games (+6 tables) and 7 games which were closed or did not make in 2013 (excludes Thursday novice & Sunday games).

Average table count for weekly games is 5.50 for full year 2014 vs. 5.22 for the prior year. While overall weekly games, adjusted for the impact of major events (NABC, 2nd regional & Longest Day) and excluding the Sunday and new Wednesday game, are up for the year, the Wednesday AM and Thursday Novice games are down significantly. Increased participation in Wednesday 1500 game has offset part of the decrease.

 DecemberNovember
Table Count 2013 YTD4,388.804,085.80
   
Changes:  
Increase In Special Game Tables (Excl Longest Day Event)83.0077.00
Loss of Tables due to March 2014 NABC(135.00)(135.00)
Loss of Tables due to 2nd (new) DFW Regional in Nov 2014(86.00)(86.00) 
Alzheimer Longest Day Event - June 2013(39.00)(39.00)
New Wednesday Game88.5063.50
Discontinued Sunday Game(98.00)(86.5)
Increase In Other Weekly Games154.7094.20
   
Table Count 2014 YTD4,357.003,974.00

 

Financial Overview

The club posted a loss of $528 for the month. For the 12 months, the club reported income of $4,679 -- $2,976 lower than the prior year. The decline in income is primarily attributable to:

  1. The loss in game revenue due to the Dallas NABC/Longest Day/2nd Regional Events and the attendant impact on expenses per game which increased from $154  to $167 (+9%). Another negative impact on income was the August membership game (members play free). The club has had two membership games in 2014 vs, one in 2013.
  2.  
  3. Significant YTD increases in expenses: TGIF +$502 (+17%), Rent +$3,898 (+11%), Other ACBL Fees (timing of Grass Roots payment and increased STaC games and participation) +$883 (+20%), Repairs & Improvements +$470 (+222%), Utilities +$698 (+10%), Bridge Supplies $274 (+22%) and per game Food costs by directors ($3.90 in 2014 vs $3.32 in 2013, + 17%).
  4.  
  5. Significant YTD decreases in expenses: Charitable Gifts -$2,417 (Longest Day in 2013) and -$1,208 Special Events (30thAnniversary/Longest Day in 2013).
  6.  
  7. Another drag on 2014 income was the loss of one NLM game (2 in 2013 vs. 1 in 2014). The financial contribution of an NLM game is $700-1,200 of income to the club.
  8.  

Other 

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ARLINGTON DUPLICATE BRIDGE CLUB

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