| ARLINGTON DUPLICATE BRIDGE CLUB |
Caron called the meeting to order at 6:00 pm. Present: Hugh, Roy, Ann, Doris and Peggy. Barbara joined the meeting at 6:20. Guests: Helen Nelson & Dorothy Moore.
The minutes from the Oct 16, 2007 meeting had been reviewed and approved via e-mail, and have been posted on the ADBC web-site.
Note: Because of the holidays, the regularly scheduled November and December board meetings were canceled and were combined into a single meeting, held on December 4, 2007.
Vice-President Report - Hugh reported that the "SafeSmoker" has been installed and is fully operational.
Hugh will obtain a director for the January 26th "Souper Bowl" party. Dorothy & Tom Moore are scheduled to direct the Feb 23rd, "8 is Enough" game.
A discussion was held regarding unused upgrades of Club Champion sanctions, and whether we could use them for special games. Anne will check with Bill White or Steve Shirey to verify if there are unused Club Champion sanctions. A motion was made and passed to use the one confirmed Club Championship upgrade for the January "Souper Bowl" party.
Special Events Report - Craig & Jan Boyd’s Life Master Party will be scheduled for January 2008.
Doris reported that she will put a box in the club for Arlington Charities donations, and that she will ask Bill White to add an announcement to the web-site. An announcement will also be made at the 12-8-07 Christmas party.
A discussion of future events included the possibility of another "Bridge Extravaganza" hosted by Chuck and Caron, to be held in May or June. The Board also discussed the need for advertising in March and April in preparation for the Arlington Sectional.
Financial Report - the financial report for October and November was presented by Barbara. Barbara suggested that membership dues which are paid in 2007, but which are for 2008 revenues, be shown as "pre-paids" on the financial report. This will more accurately reflect the club’s financial statement. She also suggested that a large year-end purchase of club supplies be pro-rated, and the portion of the supplies which is used in 2008 be shown as "pre-paids" on the financial report. After discussion, the Board agreed with this method of accounting.
There was discussion of the electric bill, and it was agreed that Roy will follow up with Accent to determine why there is a "distribution" charge on the monthly bill. Barbara reported that per Cencor, the rent will be reduced by $47 per month in 2008. This is generally due to a reduction in property taxes.
Barbara requested that EasyBridge! receipts (or documentation) be provided when requesting reimbursement for food expenses.
Free Play Issue - The Board had an unscheduled discussion of this issue, which had just been brought to everyone’s attention. The concern is that there is a difference in the value of free plays which are "purchased" vs. "won". When free plays are "won" at a restricted points game (Monday nights & Wednesday nights), the value of the free play is $4.50 (the reduced cost of the entry fee). The value of free plays which are "purchased" (sold by the directors) are always $5.50.
The suggestion was made to immediately purchase a stamp to mark the free play coupons to differentiate between "purchased" from "won" free plays. Caron will coordinate the new procedures with Directors to ensure that everyone understands the issues.
Old Business - The following old business was discussed:
New Business - The following actions were taken on the new business items:
The meeting was adjourned at 7:30 pm.
Caron called the meeting to order at 6:05 pm. Present: Hugh, Barbara, Ann, Doris and Peggy. Roy joined the meeting at 6:20. Guests: Glen Terrell and Dorothy Moore
The minutes from the Sept. 18, 2007 meeting had been reviewed and approved via e-mail, and have been posted on the ADBC web-site.
Vice-President Report - Hugh reported that Cary Jennings will direct the Nov 3, 2007 "Club Unity Game" and Chuck Burke will direct the Dec 8, 2007 "Christmas Party Game".
Financial Report - the financial report was presented by Barbara. It was noted that table count was down for the month of September, but that financials are stable.
Special Events Report - The November special event will be held November 3, 2007 and will be a "Club Unity Game". This game will begin at 1 pm, with a potluck lunch at noon. The "Club Unity Game" will recognize and honor all of the groups who have made the ADBC a success and who continue to contribute their time and efforts to make the ADBC grow and prosper.
The December Christmas Party will be held Dec 8th at 1pm with lunch being provided at noon. This game will be free for all ADBC members.
Future events will include an "Eight is Enough" swiss team game. Dorothy & Tom Moore will organize and direct this game. It was agreed that the game format will be a “Charity" game to allow for the awarding of more masterpoints.
Club Operations Report - It was reported that the club now has enough matching chairs to accommodate 30 tables. The ADBC has a total of 40 tables, 23 tables of regular chairs and 7 tables of folding chairs. It was noted that some of the regular chairs are missing feet, and Roy will research to determine if these can be repaired. The Board noted their appreciation for Roy’s efforts in the chair purchases.
It was also noted that the old computer does work and can be donated to a local charity. No action was taken.
Ann noted that the outside sign is not lighting in the evening. Per the building, the lights on the sign should be on a timer. Roy will check to see what the problem is.
Old Business - following old business was discussed:
New Business - The following actions were taken on the new business items:
The meeting was adjourned at 7:30 pm.
Caron called the meeting to order at 6:05 pm. Present: Hugh, Doris, Barbara, Ann and Peggy. Roy joined the meeting at 6:10. Guest: Glen Terrell
The minutes from the August 21, 2007 meeting were reviewed and approved.
Financial Report - the financial report was presented by Barbara. It was noted that table count was up for the month of August and year to date. Barbara had prepared a membership comparison of inactive and new members for 2007 as shown below:
| Year | Number of Paid Members |
|---|---|
| 2006 Members | 155 |
| Did not renew in 2007 | (43) |
| New Members in 2007 | 31 |
| 2007 Members | 143 |
After review and discussion it was agreed that beginning in Nov/Dec, the Board would discuss initiatives and plan to promote 2008 membership and contact any 2006 members who might want to join again in 2008. Possible marketing efforts could include flyers, mailings and personal contact.
Club Operations Report - Roy reported that he had verbally renewed with Accent Electric for a 12 month period, locking in the electric rate at 8.2 cents per kilowatt hour. Barbara will check the mail for the written confirmation of this rate. Accent also needs a copy of the Tax Exempt status from the club, and Roy will prepare and send to Accent. It was agreed that this is a very favorable electric rate for the club.
Roy also reported that he had purchased 22 new folding chairs (previously approved by Board through e-mail vote). The Board discussed purchasing 18 more chairs to make all of the portable chairs one style. This action was delayed pending feedback on the chairs.
The carpet had been cleaned in September. Roy rented the machine at a cost of $53.97 and Roy and Chuck did all of the labor. The Board thanked them for their efforts.
Vice-President Report - Hugh reported that Tom and Dorothy Moore will direct the 10-6-2007 team game. Hugh will organize the directors for the special events on 11-3-2007 and 12-8-2007.
Special Events Report - There will be a "New Life Master" party for Roy and Connie Booth and Helen Nelson. This party is tentatively scheduled for October 11, 2007.
The November special event will be held November 3, 2007 and will be a "Club Unity Game", honoring all past, present & future members of the ADBC. The game will begin at 1pm, with lunch at noon.
In December, the annual "Christmas Party" will be held on 12-8-2007. This game will be free to all paid ADBC members.
Calendar Report A preliminary October calendar was presented for review. Ann also suggested that since many players do not know that the ADBC sells “Free Plays”, we should also post flyers in the club promoting the purchase of the free plays as gifts for birthdays or Christmas. The Board agreed, and thanked Ann for her good idea.
Old Business - The following actions were taken on the old business items:
New Business - The following actions were taken on the new business items:
It was agreed there should be enough tables set up in the "east" room to accommodate 15 tables, and that this may or may not be enough permanent tables when Easybridge! begins charging a fee in the 5th week of lessons. Further, extra tables should temporarily be stored in the "east" room, behind the bookcase, so that Glen and the EB host/hostesses will not have to carry the tables through the 0-299’er game each Wednesday.
The Board also encouraged Glen to either buy a coffer maker for the front room, or utilize the pump urns that are available. A suggestion was also made that an extra table could be set up in the front room to hold the weekly snacks, and that extra ice should be put in a cooler in the front room for EB players.
The meeting was adjourned at 7:45 pm.
Caron called the meeting to order at 6:05 pm. Present: Hugh, Doris, Roy and Peggy. Barbara joined the meeting at 6:15. Absent: Ann. Guest: Glen Terrell
The minutes from the July 17, 2007 meeting were reviewed and approved.
Club Operations Report - It was noted that the carpet still needs to be cleaned. The A/C leak inside the front room had been caused by a drip pan on the roof which had been overturned and overflowed. Roy replaced the damaged ceiling tiles and cleaned up the area. Glen Terrell had reinstalled the thermostat and it is working. Roy reported that the A/C problem has been resolved, and the Board thanked him for his efforts. Roy will contact ASG to determine if the ADBC can hook the A/C unit up to our security system.
Accent - our contract expires in August. Roy will contact Accent to determine if 1) we can continue at our current rates with no contract, or 2) a new contract will be required. The Board will act upon the recommendation at the next Board meeting, or by e-mail before the next Board meeting, if necessary.
Vice-President Report - Hugh reported that the director is not confirmed for the "Back to School" event. This special event will include hand records. The Board noted the strong participation at the "Eight is Enough" event, and requested that another telephone calling campaign be conducted for the "Back to School" event as well.
Special Events Report - There will be a "Club Appreciation" Swiss team game to be held October 6, 2007. The ADBC will provide the main course and members are asked to contribute a side dish or dessert. Lunch will be served at 12, with the Swiss team game beginning at 1pm.
Financial Report - the financial report was presented by Barbara. It was noted that table count was up for the month of July and year to date. Table counts are at the highest levels in 6 years. The ADBC membership comparison is:
| Year | Number of Paid Members |
|---|---|
| 2006 | 155 |
| 2007 | 143 |
To promote renewed and new memberships, the Board explored the possibility of conducting a flyer and marketing campaign beginning in November.
Calendar Report A preliminary September calendar was presented, however Ann Overfield was absent, so no action was taken.
Old Business - EasyBridge! Glen was present at the meeting to present the Board with an update of marketing and kickoff preparations.
Glenn mentioned that he had received assistance from many members in distributing flyers. He especially commended Carol Finley, Melba Clark, and Mickey Tryon. Judy Evans graciously included 1,056 flyers in her A-Pest Pro mailing campaign. Glen e-mailed over 300 people with information about the new Easybridge! program.
56 potential new members have contacted the club regarding the upcoming Easybridge! kickoff, and Glen reported that churches have been the single biggest source of inquiries.
The Board discussed a possible November party to recognize and thank the group of volunteers who have worked on this fall Easybridge! program. The Board also requested that Glen check with Dorothy Moore regarding the possible reimbursement for Judy’s costs in her mailing campaign.
Mentor-Mentee Program - Glen reported that 24 pairs have been assigned and this program will kick off on September 11, 2007. The goal of this program is for the pairs to play with each other weekly in one of the five limited games offered by the Club.
Sunshine Corner - Since the Sunshine Corner has not been used or updated in several months, it was discussed and unanimously agreed that this program would not be revived. News and other items of interest would be distributed informally to Directors and club members.
Fall Extravaganza - It was agreed that this event will not occur in 2007, and will be considered for early 2008.
New Business - The following actions were taken on the new business items:
The meeting was adjourned at 7:30 pm.
Hugh called the meeting to order at 6:15 pm. Present: Hugh, Barbara, Ann and Peggy. Caron joined the meeting at 6:20. Absent: Roy and Doris. Guest: Glen Terrell
The minutes from the June 19, 2007 meeting were reviewed and approved.
Financial Report - the financial report was presented by Barbara. It was noted that table count was up for the month of June and year to date. YTD membership dues are significantly reduced from 2006 to 2007. It was suggested that a listing of current members be requested from Bill White and reviewed by the Board to see if there is a way to target prior year’s members for renewal. It was agreed that Hospitality & Membership Chair, Georgie Jaeger may be able to coordinate a "membership renewal" drive after the Board reviews the results of the comparison.
Club Operations Report - It was reported that Roy will rent a carpet cleaning machine and clean the carpet himself, rather than contract with a carpet cleaning company. This will save hundreds of dollars for the club. The Board noted their appreciation for this initiative.
It was also noted that the front door lock was not properly working, and that the cost to fix the issue was $75.00
Vice-President Report - Hugh reported that Dee Berg will direct the Ice Cream social and Tom & Dorothy Moore will direct the "8 is Enough" swiss team game.
Special Events Report - The September special event will be held September 8th and will be a "Back to School Days" game. Hugh Hillaker has graciously agreed to review and discuss bidding and play of selected hands after the game. There will be prepared hands and hand records for this game. A pot-luck lunch will be served at 12, with the open, stratified game beginning at 1pm.
Calendar Report It was noted that there will be a Life Master Party scheduled for Joe and Donna Dean.
Old Business - EasyBridge! Glen was present at the meeting to present the Board with revised materials. The Board reviewed and approved the materials. Peggy volunteered to print 200 copies of the brochures for distribution in public locations. It was suggested that Glen check with Bill White to ensure that the set of boards in the storage closet will be available for use by Easybridge! when needed to make duplicated boards. Glen also stated that the food budget was satisfactory for the Easybridge! program.
It was reported that the summer Monday day games had a successful start, with 7 ½ tables on the first Monday game.
New Business - The following actions were taken on the new business items:
The meeting was adjourned at 7:30 pm.
Caron called the meeting to order at 6:05 pm. Present: Caron, Hugh, Doris, Barbara, Ann, Peggy. Absent: Roy. Guest: Glen Terrell
It was noted that the minutes from the May meeting had been approved and posted to the website previously.
Financial Report - the financial report was presented by Barbara. It was noted that table count was up for the month of May and year to date. Barbara included enhanced financial statistics, including a historical table count comparison for the past 6 years. This comparison shows that table count is significantly higher for 2007. The Board thought this was a very helpful report.
Club Operations Report - It was noted that the automatic thermostats are set for 75 degrees for game times and 83 degrees for nights and weekends. It has been reported that the front room seems cooler and this thermostat need to be checked.
The 2nd computer is working, however networking is still an outstanding issue
Vice-President Report - There are no outstanding issues with schedules for game directors.
Special Events Report - The July special event will be held July 21st and will be an "Old Fashioned Ice Cream Social". Pot Luck lunch at 12 with Ice cream and fixings furnished by the Club; with the game beginning at 1pm.
The August special game will be held on Aug 11, 2007. This will be the "Eight is Enough" swiss team format. Lunch provided the club at noon with game beginning at 1PM - Dorothy and Tom Moore directing.
Calendar Report - Caron offered dates of July 12 or 26th for Mike Purkiss’ LM party; Doris will get Mike’s date preference. The Unit 183 Non-Life Master Sectional Tournament will be held on Sept 15 & 16 at the ADBC. Chuck Burke will be the primary point of contact with the Unit 183 organizers for this tournament.
Old Business - The electric provider for the ADBC was changed from TXU to Accent in September 2006. Barbara prepared an analysis of the kwh charges for the period 12-2005 to 6-2007, and the Board reviewed this analysis to ensure that the kwh charges from Accent were actually lower than the TXU charges had been. It was noted that the Accent charges were in fact lower than those of TXU and the electric bills had been lower by several hundred dollars than this same time last year, due to both the lower kwh and milder weather.
It was reported that the summer Monday day games had a successful start, with 7 ½ tables on the first Monday game.
There will be no Thursday PM NAP qualifying game due to the strats imposed on the event. The players from this game can play in any of the other NAP games at the club for which they are eligible.
New Business - Jimmy Reynolds had requested that the Wednesday morning game limits be raised from 499 to 749. The Board voted to approve this change, effective immediately.
Peggy was asked to provide the 2007 charity addresses and contact information to both Barbara and Margot.
The Board was asked to review the 2007 Arlington Sectional Tournament calendar. Any edits that are needed will be handled by e-mail and reviewed at the next Board meeting.
EasyBridge! Glen was present at the meeting to brief the Board on the status of the upcoming Easybridge! Program:
Mentoring Program - The Board discussed the kickoff of the mentoring program and possibly moving the kickoff date to Sept 11th. After group discussion, it was agreed that Glen will bring back a revised mentoring program plan and present to the Board.
The meeting was adjourned at 7:30 pm.
Caron called the meeting to order at 6:05 pm. Present: Caron, Doris, Barbara, Roy, Peggy and Margot. Absent: Hugh and Ann.
It was noted that the minutes from the April meeting had been approved and posted to the website previously.
Financial Report - the financial report was presented by Barbara. It was noted that table count was up for the month of April. Barbara included a new financial spreadsheet which showed the individual table breakdown for the month. The Board thought this was a very helpful report. Barbara will try to prepare a history of the table counts for the past year for Board review.
Club Operations Report - It was noted that the contract review and price of kilowatt hour verification is still outstanding. Barbara will review these issues.
The computers still need to have the networking issues resolved and implemented. Roy will coordinate with his son and Tom Moore on these issues.
Vice-President Report - – It was noted that the Vice President will need to organize directors for the Worldwide Bridge (June 2nd) and the Hot Dog Cookout (June 16th).
Special Events Report - The July special event will be held July 14th and will be an "Eight is Enough" Swiss Team party. Lunch will be served at 12, with the game beginning at 1pm. This format was recommended by Dorothy Moore and the GIC committee.
The format of the team game is that no team may have players whose points total more than "8". Player’s points will be determined by the number of masterpoints held by each player:
| 0-300 | = 1 point |
| 301-1000 | = 2 points |
| 1001 & higher | = 3 points |
It was agreed that Caron would contact Dorothy to confirm the point’s limits and set a food budget for this event.
Calendar Report - The NAP schedule was reviewed for the month of July, and it was noted that Caron would check with Bill White to verify the NAP game for Thursday night.
Margot noted that there was some interest in adding a “Summers are Special” Monday morning game on the 1st, 3rd and 5th Mondays of the month for June, July & August. The Women’s Club will be closed this summer and several of these ladies had played at our club last summer. The Board agreed to add these games for these 3 months contingent upon finding a director to run the games. Caron will contact Bill White or Melody Gann to check their availability and she will also prepare a flyer to post at the club and on the web-site.
It was agreed that these games offered at 10 am with the regular card fee of $5.50 and would be in addition to the 4th Monday 10 am open game, and the 2nd Monday 11 am 499er lesson & game.
Old Business - The GIC had recommended that the ADBC consider a program for advanced lessons to be taught by Rick Price. When Caron contacted Rick, she found out that he will not be available to teach these lessons until the fall. Caron will check with Dorothy Moore to discuss whether there is anyone else that would be available & willing to organize this initiative.
Director’s Fees - it was noted that the new fee structure was implemented May 1st. The Board agreed to continue to monitor these fees and table counts for the next several months to determine the success of this initiative.
New Business - The GIC committee had recommended that additional decorations at the club might make the interior more inviting to the players. One of the suggestions was to add pictures of players or groups of players. Roy suggested the possibility of the following picture areas:
ADBC Star
New Life Masters
Visitors
Special Games
It was agreed to ask the GIC to follow up on this suggestion.
The meeting was adjourned at 7:30 pm.
Caron called the meeting to order at 6:05 pm. Present were Caron, Hugh, Doris, Barbara, Roy and Peggy.
It was noted that the minutes from the March meeting had been approved and posted to the website previously.
Financial Report - the financial report was presented by Barbara. It was noted that table count was up for the month of March. Barbara made a recommendation that the financial reports be modified to show extra-ordinary items as a separate sub-total on the financial report. The Board concurred with this suggestion.
Barbara also asked if there were anyone who could take the responsibility of checking the post office box on a weekly basis. Caron suggested that Barbara check with either Jimmy or Bill and verify that they would be able to perform this job.
Club Operations Report - Roy noted that the Board needs to document who is authorized to make purchases on the Home Depot account.
One of the new computers is in use, however there are some communications issues that need to be worked out. Roy is confident these will be made in the near future and the second computer will be set up soon.
The price of kilowatt hours and the current contract terms from our new provider (Accent) need to be verified. Barbara will review the bills, check the status of the club account and e-mail the Board if any changes are necessary before next month’s meeting.
Vice-President Report - Hugh will organize Directors for the May 12th party and for the World Wide bridge event.
Special Events Report - Doris recommended that the June event be a "Cookout". It was decided to hold the "Hot Diggety Dog" event on June 16, 2007. The club will provide the hot dogs. Lunch will begin at 12, and the game will begin at 1 pm.
Charity Report - Peggy presented the results of the Charity vote that was taken at the annual membership meeting held March 10th, 2007. The results were:
| Women’s Shelter | Meals on Wheels |
| Arlington High School Youth | Arlington Life Shelter |
The motion was made and passed unanimously to contribute $100 to all four of these charities for 2007.
Old Business - A report from the Growth Initiative Committee (GIC) was presented to the Board for their review. The GIC recommended that the ADBC consider a program for advanced lessons to be taught by Rick Price. The Board authorized Caron to contact Rick and work out the details, which would include renting the club facility to Rick for this event.
It was noted that one of the GIC recommendations was for more snacks to be offered at the club games. Caron, Doris & Peggy reviewed the snacks in the supply closet and noted that there are a variety of snacks available for the directors to provide at the games. Doris is going to also purchase crackers for the club.
Director’s Fees - the Board continued the previous month’s discussion of increasing game director’s fees on a sliding scale. After discussion and review of the financial impact on the club’s revenues, the motion was made by Peggy and seconded by Doris to adopt the new increased director’s fee schedule. Hugh abstained from the vote, and the motion carried. The new director’s fees will go into effect on May 1st. Caron will document the fee schedule and e-mail to the game directors.
New Business - Glen Terrell requested that the 2nd Monday game limits be raised from 299 to 499, effective May 14th. The Board unanimously approved Glen's request to raise his 2nd Monday game limit from 299 to 499.
Caron called the meeting to order at 6:05 pm. Present were Caron, Nancy, Peggy, Doris, Roy and Ann. Hugh arrived late.
Effective April 1, 2007, the officers will be:
| President: | Caron Peck |
| Vice President: | Hugh Hilaker |
| Secretary: | Peggy McCormick |
| Treasurer: | Barbara Odom |
| Newsletter/Calendar: | Ann Overfield |
| Special Events: | Doris Doores |
| Facility Manager: | Roy Booth |
Nancy gave the financial report. She is leaving the Treasurer’s position and the ADBC bank balance is $22,354.00 in the black. This balance is after the computer purchase. She will get together with Barbara Odom to transfer the books.
Items presented by Nancy Peterson included:
Roy’s reported the computers are in and one is installed. There are a couple of problems with the DOS operating system, but they will get it figured out. The other computer will be installed in the next couple of weeks.
Peggy passed out the calendars for the April and May. We have STAC week coming up April 23-29 and Nancy said she would work up the flyers. $1.00 extra will be charged for STAC games. Saturday’s are full for April, but an El Doce de Mayo game was planned for May 12 with food at 12 and game at 1. The club will furnish Tacos and virgin margaritas. Hugh needs to find one and possibly two (2) directors and Caron will do flyers. It was suggested that the directors of some of the weeknight games come up with some party ideas to help their games grow.
Caron presented a cost proposal for increasing director’s pay on a staggered basis. After discussion, it was agreed that Nancy Peterson could prepare further analysis of the cost to the ADBC, by applying the proposed new director’s fees to last year’s table counts, and that we could look at the cost to the ADBC. We will continue this discussion at the April meeting. Hugh Hilaker reported on the director and game fees for both Ft. Worth and Dallas Studios.
Hugh also suggested we try to come up with a new “jackpot” idea for increasing table count..
The last item discussed was what to propose to Rick Price for him to give lessons at the club. A rental fee of $50 or $100 was proposed with Rick charging $25 per person for two 2-hour sessions on given Saturdays. Discussion to be continued at the April board meeting.
Caron adjourned the meeting at 7:30 pm.
Club President Caron Peck called the meeting to order at 11:05. A good representation of the membership was present.
Caron made some comments saying "We had a Fantastic year in 2006. We accomplished the goals set forth by former club President, Dorothy Moore. We had 220.5 more tables in 2006 than in 2005. We did a great job in improving our financial position and had much fun and fellowship with the many events. Let’s move forward and do it again".
The minutes from the 2006 annual meeting and also the January 2007 meeting to review and approve an amendment to the By Laws were posted both on the web site and at the club prior to the meeting. Ann asked if everyone had taken the opportunity to read these two sets of minutes and asked if there were any changes or questions about the minutes. Hearing none Jack Muzzio moved the minutes be accepted and Helen Nelson seconded. The minutes were accepted with no dissenting votes.
Roy Booth, the Nominating Committee chair, gave a report from the nominating committee, which consisted of Melody Gann, Bill Gibson Jimmy Reynolds, Becky Price and Roy Booth. There were four nominees, Georgie Jaeger, Barbara Odom, Doris Doores and Ann Overfield. Each candidate was asked to give a little speech.
Georgie Jaeger, mentioned she had been a member since the 1994 Fort Worth Nationals when her husband took her to the tournament. At that tournament she played her 1st Swiss and got her 1st point. She said she would support the club in any way whether she was elected or not.
Doris Doores has been in the Club 5 years. Came in with Easy Bridge and took the course 3 times. She has been in charge of supplies and specials and would like to serve another term.
Helen Nelson got up and spoke for Barbara Odom. She comes to bridge genetically with her father being a bridge player. She has played in the club two years and is an accountant. She would like to give something back to the club.
Ann Overfield has been in the club 4 years. Had played party bridge for years but took the Easy Bridge classes twice. Has taken the Directors course and is Director on Tuesday evening and the 3rd Fridays. Also has been a teacher of the Easy Bridge. Took over the secretary position in April when Lauren Brown stepped down. Would like to continue working for the good of the Club.
Roy asked for any nominations from the floor. There were none, so it was moved and seconded that the slate be accepted. Ballots had been passed out as everyone came in once their Club membership was confirmed. The vote was taken and ballots collected. Nominating committee members Jimmy Reynolds and Roy Booth were excused to count the votes.
Next was the report from Mickey Tryon, the 2007 Audit Committee chair. Mickey, Bill Gibson and Glenn West audited the books. Mickey stated the books should be done annually. Nancy Peterson had walked them through the transactions. They picked April, October, and December to audit. They reviewed the directors’ report that is sent to ACBL prepared by Bill White. They checked the reconciliation of the bank statements. Also they checked the club sectional held in February as to deposits and expenses. All the expenses of moving were written off in 2006. He noted the board gets monthly reports. The Audit Committee determined that the books had been kept in an orderly and accurate fashion. The Audit Committee will provide a written report, along with recommendations, to the Board.
Dee reported on the Tournament. She thanked Chuck Burke and Bill Gibson for picking up and delivery of the tables. Also Bill Gibson for the door prizes which everyone seemed to enjoy. Thanks to Becky Price for the Southwest airlines tickets and for Peggy McCormick selling the chances. Our table count and fees were up this year from last. Everyone seemed to like the lunch on Sunday catered by Dickey’s Barbecue. Over all the feedback was very good. Dee Berg mentioned that we could thank Dewitt Hudson, District 16 President, for the help with the caterer and keeping the expense to a minimum.
Next Dee talked about the tournament for next year. The convention center has given our week away to someone else. Dee contacted Tom Whitesides and they looked at the calendar and came up with April 4,5, and 6th for 2008. Advertising of the tournament was discussed. It was said Su Doe passes out our flyers at all the tournaments she attends. We also take them to the tournaments that some of our members attend. It was also mentioned that the buckets need to be remembered next year to help keep the trash picked up.
Glen Terrell, I/N Coordinator, gave his report on the mentoring program next. He has formed a committee to help come up with ideas on the program. The committee consists of Pat Duncan, Bob Hodges and Mary Ellen Stanton. They had some good feedback after the last mentoring session. There have been 4 mentoring sessions, 2 in the fall and 2 in the spring. There were 20 pairs last fall and this spring there are 12 pair. He could use more mentors. Joe and Donna Dean devised a different approach to mentoring by meeting their mentees at the club, and Donna and Joe played together and their mentees played together. After playing they would double dummy the hands and talk about the hands. Mary Ellen Stanton and Linda Williams were paired together and Mary Ellen would give Linda a paper with hands and ask her what she would do with them. Then they would discuss them over the phone. The next Mentoring will begin next Saturday the 17th of March and special mentoring games will be on selected Saturdays starting at 1:00pm and ending about 4-4:30.
Peggy McCormick talked about the charities that we support. She passed out a list of charities for us to vote on that we would like to support his next year. Club gave $4,000 this last year and about half of it went to ACBL charities. Ballots may be handed in to Peggy today or put in the suggestion box the next couple of weeks.
Caron Peck said that we have members that help us behind the scenes. Judy Evans owns A Pest Control and gives us our pest control free.
The new board election ballots had been tallied and it was a close race. It was mentioned that Nancy was stepping down after being on the board for 6 years as treasurer. The club gave her a small token of our appreciation with a gift card from Target. The four candidates were thanked for running and then the winners were announced. Doris, Barbara and Ann were elected.
New business was discussed. Start times for the Monday open and Tuesday evening game were discussed. Hugh Hillaker was not in favor of changing the time. He said it would be hard to get from FT Worth earlier. Jimmy Reynolds commented that when the TX Ranger ball games are on the traffic would be worse earlier. Peggy McCormick said an eye needs to be kept on the clock and no slow plays allowed so that we can get out earlier. Jay Gibson said that Dallas had tried to move up a game, advertised it for 2 months in advance and still people came at the old time and attendance had fallen off. It was decided it would be left up to the directors of those games to make a decision about the start time.
The oxygen tank in the back was discussed. It is old and needs to be replaced. Carol Stodghill said we would need a Dr.’s prescription and will cost some money. The directors would need to be instructed on how to use it. Also a defibulator was discussed. Carol is going to look into both items. She will give class if we decide to purchase these items. This will be brought up later after all the information has been collected.
Chuck Burke moved that the meeting be adjourned. It was seconded and everyone voted yes.
Caron called the meeting to order at 6:05 pm. Present were Caron, Ann, Hugh, and Peggy and Margot. Roy and Nancy joined us a little later and Dee arrived at 7:00 to talk about our tournament the upcoming weekend.
It was noted that the minutes from the December meeting had been approved and posted to the website previously.
Hugh gave his report first on the Directors. Carol McConnell was giving up her games and Bill White and Melody Gann would be taking the Sunday games. Dee will take the 3rd and 4th Fridays as needed.
Peggy handed out the calendar for March and wanted to know of any specials for April. Since Doris was not there we talked about what kind of party to have it was decided to have a Spring Training Swiss game in April on either the 14th or 21st to prepare us for the GNT games. Caron would research to see if either of those dates would interfere with any tournaments. The game will be potluck at noon and game at 1:00.
Next Roy reported on Club Ops. He had researched the new computers. His son priced out the computers from HP. There was some discussion. Hugh talked about Okidata dot matrix printers and gave the pros and cons. Ann moved that we go ahead with the computer set up Roy presented and Peggy 2nd. All were in favor of purchasing the new equipment.
The special events discussed were as follows:
Next Roy gave the report of the nominating committee. They had only been able to come up with 4 names. Ann Overfield, Doris Doores, Barbara Odom, and Georgie Jaeger. Caron said we really need 2 more names. Roy said they had talked to about 35 people, but he would check with his committee and see if they could come up with 2 more names.
Caron announced that Mickey Tryon, Bill Gibson and Glen West were to perform a high level audit of the books.
Roy asked about changing the time to 7:00 pm of several of the night games during the week to better accommodate the working members. It was agreed that Dorothy Moore, Dorothy Martin and Ann Overfield would poll their attendees to see if they had any objections to the earlier time of 7:00 pm.
As it was getting late, we tabled the topic of Rick Price teaching some lessons at the club and also the raise in Directors fees until next month.
Dee Berg arrived at 7:00 to discuss the final items for the Tournament.
Caron would bring the bidding boxes and she had purchased the trophies. Dorothy and Ann had the Caddies lined up and Ann had the vests. Dee would bring the Posters, pencils and banners. We need Coffee pots and thermos warmers. Coffee will be free. We will need to try and keep it made.
Ann had to leave as she was directing the evening game.
Caron called the meeting to order at 6:00 pm. Present were Caron, Doris, Hugh, and Roy. Nancy joined a little late. Ann listened in intermittently as she had just arrived back in town and was directing the game that evening.
It was noted that the minutes from the December meeting had been approved and posted to the website previously.
Roy presented the following Club Operations report:
Hugh gave the Director’s Report as follows:
Nancy discussed the financial report but had printer problems so no copies were available. She will scan and email the report to the Board members asap. Items of note: table count for the year 2006 was up 220.5 tables versus 2005. Financials held relatively steady after the relocation expenses were considered.
The special events discussed were as follows:
Old Business:
New Business:
Dee Berg joined the meeting to discuss Arlington Sectional details with the Board as follows:
Members continued to brainstorm various topics related to the tournament.
Meeting was adjourned at 7:45 pm.
This meeting was called to review and vote on the proposed amendment to the Club By-Laws. Current By-Laws require one-fifth of the active Club membership to be present to constitute a quorum and enable a vote to be conducted on Club business issues. A report was generated from the Club database the morning of 1/13/07 and showed 118 active 2007 ADBC members. Only those who appeared on the listing were given a ballot to complete. A total of 49 ballots were submitted (or 41.5% of active members).
President Caron Peck called the meeting to order at 11:10 a.m. Despite bad weather conditions, over 40% of the Club members were present. Board members present included Caron Peck, Hugh Hillaker, Nancy Peterson, Peggy McCormick, Doris Doores, and Roy Booth. In Secretary Ann Overfield’s absence, Doris was appointed to take meeting notes. Roy Baughman was present to represent the By-Laws Review Committee (in the absence of chairperson Becky Price, who was out of town). Club member Cary Jennings, who had previously reviewed the proposed By-Laws amendments from a legal perspective, was also on hand to assist with discussions.
Caron began by giving a brief history on the By-Laws activities to date. Shortly after the ADBC 2006 Board election, many members emphasized to the new Board that the Club By-Laws were very out of date and needed to be reviewed and revised. Several members volunteered to serve on a committee to accomplish this task. Caron appointed Becky Price to chair the committee, and gave Becky the names of the other volunteers. Becky included all of the volunteers on her committee and added two additional members of her own choosing. The committee members consisted of: Becky Price (chair), Margot Hirsch, Bryan Morgan, Carol Stodghill, Penny Mixon, Roy Baughman, and Melody Gann. By June 9, 2006, this committee had met several times and submitted their proposed By-Laws revisions to the Board. A subsequent meeting between Board and committee members was called, and several representatives from each group attended the meeting and discussed and re-worded some of the proposed changes. This revised version was then reviewed from a legal perspective by Cary Jennings, and Cary’s inputs were then incorporated. This version of the By-Laws, and the associated appendices covering Club Policies, Standing Committees, and Special Committees, was provided on November 27, 2006, for general review by ADBC members . An electronic copy of each document was posted on the website, and several hard copies were posted at the club.
Caron quickly reviewed the ballot itself to insure that the instructions on it were clear. The ballot contained the (10) major changes to be voted on, and it was explained that casting a vote for any of the 10 items constituted acceptance of the minor editorial changes included in the body of the By-Laws documents. Ballots also provided the option of voting against the proposed changes in their entirety with a single checked box for this. Members were required to print and sign their name on their ballot before submitting it.
The ten major items were then reviewed, one at a time. Questions were taken from the floor, and clarification was provided as needed. The following items generated motions from the floor during the discussion:
A recess was called about 12:30 to allow the votes to be counted. Caron asked Bill White, Jack Muzzio, and Joyce Zachry to conduct the count and report the results. Tally sheets were provided for this purpose. According to existing rules, each item required a “yes” vote from 2/3 of the votes cast (where votes cast = yes votes + no votes).
By about 1:00 PM the votes were counted and the results were announced. Each of the items carried by well in excess of the 2/3 required votes. The members of the By-Laws Review Committee were again commended and thanked for their service; a round of applause from attendees accompanied this announcement. Caron also thanked all of the members who braved the weather to attend the meeting, and for the high quality of participation during the discussion phase of the meeting. She committed to incorporating the changes into the By-Laws and having the new version published on the website and at the club by the end of the week of 1-15-07.
Meeting was adjourned shortly after 1 PM and an open/stratified game commenced.
Respectfully submitted by Doris Doores & Caron Peck
On behalf of Ann Overfield, Secretary
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ARLINGTON DUPLICATE BRIDGE CLUB |
http://d16acbl.org/U176/ABC/Effects/minutes.htm