The meeting was called to order at 7:00 pm. Board Members present were: Norm Gautier, Bert Onstott, Karen Nimmons, Marsha Bernstein, Jolie Hess, Bobbi Kauffman, and Joyce Ryan. Also present was Jim Woodward, Treasurer.
· Based on figures I compiled, it is in our best interest not to promote other hotels at the tournament because our exposure could cost us significantly.
·
Also, at this point in the site search for other
hotels in the
· We worked on lowering some of the projected costs of the various areas of the tournament to work out a budget that makes a profit on the Regional. MOTION: to approve the budget as discussed in the meeting. It was seconded and approved.
· Tried reaching Donna Compton to confirm her participation but as yet have been unsuccessful.
· The hotel cut-off date has been changed to Jan. 15, 2007.
· Betty Starzec will conduct the new TAP seminar.
· The full page ad for the Scorecard is due Oct. 1 for the Nov/Dec. issue and will also run in the Jan/Fed. Issue.
· The Chairs for the tournament are: Tournament Chairs: Bert & Norm, Hospitality: Karen, I/N: Joyce, Partnerships: Jolie, Caddies: Sandy Stevens, Publicity: Diana Gittelman.
The unit remains in good financial condition.
· Year to date there’s around $7,000 in the checking account.
· MOTION: to approve checks #2273-2283 and items #83 & 84. It was seconded and approved.
· Jim recommended putting a budget together for 2007.
· Norm signed up for the directors and officers insurance.
· The orange flyers for the October tournament have been ordered and will be mailed as soon as I get them.
· The Life Master plaques are up to date with 34 remaining out of the 100 that were ordered.
· A check from Randall’s came in for $45.60.
Norm distributed a write-up on procedures. It was decided that a letter in addition to a phone call would be helpful for the new members. Bert volunteered to draft one. The committee continues making contacts to new and terminating members.
·
In addition to the
· Attendance was up at the 299er tournament at B&G. It may have been due to the increased unit publicity. The players’ complaints received by Board Members regarding the playing conditions were discussed. The September 299er tournament will be held at BCOH and Sherry Gerdes has asked for help in mailing flyers and e-mail notification.
· The speakers for the Sunny Days Sectional are Vinh Tran and Barbara Phillips. I would like the regular partnership desk to handle partnerships for I/N during the sectionals. I/N can handle partnerships for the Regionals.
· Nine books were sold this month. Since new textbooks will be coming out next spring, it was decided to keep a close watch on book purchases.
· B&G declined the Levy’s offer to teach/direct the Monday night game.
· Betty Starzec will teach the Brand New TAP and a refresher course for current teachers at the regional.
· Discussed Procedures for New Player Services and Intermediate New Players Area. Joyce will work on the wording.
· The board made some minor revisions to the Mentor Game Policy. MOTION: Was made to amend the Mentor Game Policy as per our discussion. It was seconded and approved.
The flyers are out for the upcoming events. Ed is still working on the contracts for the playing sites for GNT.
All the hand records for the upcoming StaC
tournament have been mailed out. Arlene
has the StaC schedule up on her website. In addition to our unit clubs, several
· The supplies are in order for the Sunny Days Sectional and I have arranged for delivery and pickup.
· Bert asked about binders for the directories and there seems to be only one box left. We might want to check into getting them made with the spirals before we order more binders.
· I found pencils on-line at a cost of 13 cents each with 3 lines of advertising. We might think about finding a sponsor who would donate pencils for our National.
Due to JoDene’s absence, there was no report.
We have new contracts for the Holiday Inn for 2007. The rate will be $69.95, up from $65.00. The board agreed to accept this. The board also agreed to accept the increase for the Shriners, from $3800 to $4300. On July 12, July 13 and again today 8/7, I submitted the new schedule to ACBL for approval. There should be no problem. MOTION: Was made to authorize Jolie to sign the Shriner contract for $4300 for its rental space in 2008.
· Our membership increased by 3, the total being 2264. It’s been pretty much the same for the past 10 years.
· Received a few corrections for the membership directory in June. I will make the book available at the August and October sectionals. We still need to sell ads.
· The 50 cents off coupons have been ordered and will be picked up tomorrow.
· The forms for the free plays have been done and will order 500 welcome letters and 2000 name tags.
· I plan on making signs directing players to the new location to avoid confusion.
· The set up volunteers will arrive at 11am Friday and I’ll provide lunch for them (sandwiches, drinks & chips and cookies).
· Marsha will reconfirm with the caterer concerning the head count for Sunday’s meal.
·
It was suggested
that a banner should be made for Shawn on her win in
· I will bring fine tip markers for the players to sign their names on the name tags.
· Hospitality is under control. Marcella has the candy and everyone lined up. We’re pretty much ready!
We have done several things so far:
· The committee chairs have been chosen
· The fliers have been developed and 500 copies printed. They’ll be going out soon and Marsha will bring them to the August sectional.
· The on-line flyer is up and posted on the Unit Website.
· The ad was sent to the Scorecard.
· Hotel reservations were made and
· Setup volunteers are being recruited.
Following are some things that still need to be done:
· Arrange for the Sunday meal with a caterer.
· Send out ACBL e-mail.
· Decide on what kind of hospitality to offer. We need to discuss a shopping list and find out what is left over from the last October sectional.
· MOTION: Was made to charge new teachers $50.00 for the TAP and accredited teachers $20.00 for the refresher course. Was seconded and approved.
· A decision needs to be made regarding the director’s course. Since it is likely to be available on-line and considering our expenses involved in offering these courses, it may not be worthwhile.
· MOTION: Decided not to offer the director’s courses at the 2007 Regional due to the likely availability of taking them on-line. Was seconded and approved.
There is nothing new to report.
There is nothing new to report.
1. 0-20 mp subsidized games – Joyce
·
Gerry Ernest up in
2. Zero-Tolerance – Bert
· I have many requests for the smiley faces that are inserts to the bidding boxes. I need to check around to see if I can find them cheaper than ordering them from ACBL.
There is nothing new to report.
The Board was in executive session for 20 minutes.
The board decided all members who were present at the meeting must approve the minutes on line and not just a majority. MOTION: Was made to approve the July minutes. Was seconded and approved.
The meeting was adjourned at 10:30 pm