Minutes of Unit 174Board Meeting
January 14, 2008
Bridge Studio of
CALL TO ORDER
The board meeting was called to order at 7:00pm. Board members present were Bert Onstott, President,
GUESTS
District 16 and 2009 NABC Report – Eric Snow
Eric passed out to the board a preliminary budget for the 2009 NABC. The board reviewed it and asked a few questions. They are still looking for sponsors and are optimistic that a few companies will contribute. They hope to raise $260,000.00 through ACBL Support, Player surcharges, corporate sponsorship, event sales and tee-shirt & raffle sales. He noted total expenses should be around $230,000.00 and they hope to make a $30,000 profit. He stated firmly they will not spend more money than what was raised.
MINUTES OF JANUARY BOD MEETING
The minutes were approved by electronic poll.
TREASURER’S REPORT
Jim said the budget is just a preliminary as of right now and doesn’t need to be approved as he’s waiting for year end figures to come in.
He passed around a written procedure to satisfy our auditors in regard to establishing a check and balance system overseeing the work of the treasurer. It outlined the procedures. He said it will start this month. Norm Gautier volunteered to help out with this. MOTION: Was made to adopt the Supplemental Cash Control Policy and that the policy be incorporated into the Unit Procedures Manual. It was seconded and approved.
Jim recommended counting the large items we have in storage for the year end inventory count. He said the small items can be done every 2-3 years.
Jim is now a Registered Agent of the State of
COMMITTEE REPORTS
Awards/Flyers – Lauri
No report as Lauri was absent.
Bridge in Schools – Bert (for Carolyne Fox)
Joan Pleason taught 15
Also, there are some Club series books at the Studio that were given to us by the ACBL in conjunction with the last KIPP class. We didn’t use them since we only taught Mini-Bridge, so Bert recommended that Joyce keep them.
Communications Committee – Bert (for Betty Freedman)
Bert reported that Betty has been swamped since she got back. She has been unable to reach Billie Sampson so she has gotten Robin Johnson to replace her. She also reported that she has almost finished assigning the January calls.
Membership – Bert
Membership is up 17 to 2323.
|
Last month’s total |
2314 |
|
New members |
14 |
|
Reinstated members |
7 |
|
Transfers in |
10 |
|
Transfers out |
-1 |
|
Deaths |
-2 |
|
NLM to inactive status |
-17 |
|
LM to unpaid status |
-2 |
|
This month’s total |
2323 |
Bert also prepared some charts of membership, retention and new members. They can be seen on the Unit website and they are also posted on the bulletin board at the Studio.
Fund raising – Jolie
Jolie reported she received a letter from Kroger’s announcing their new Kroger Share Card Program. It will now be open only to schools, churches and 501(c)3 organizations. This does not include us. All current participating organizations will be sent a check with the final payout in April. She also received a check for $60.69.
She also reported she received a thank-you note from SV Rotary and Reading Is Fundamental for our donation.
I/N, Education and Book sales – Joyce
Joyce reported she hopes she has ordered enough books for the January classes. She said the cost was over $1000.00. Laura Lee Jones and Lynne Graham bought 122 books.
Regarding Education, Joyce said Gerry Earnest requested 4 ”Adventures in Duplicate” for a transition class.
Regarding I/N, Joyce reported that the Bridge Studio will begin offering a Monday evening beginner game in addition to the current 299er game. Notices were sent out to all of Gary King’s students and former students. She also asked Laura Lee Jones and Lynne Graham to send out notices to their students as well. She said she was very pleased with the improvements in our unit in the area of novice games and she appreciates very much the Studio’s willingness to work with the BOD on adding novice/intermediate games. Joyce also mentioned that she is overwhelmed with the attendance at the Mentor/Mentee game being held on the third Wednesday of each month. She started out hoping there would be 8-10 tables for the first game and they ended up having 24 and it’s been growing ever since. The last game had 30 tables. She wanted to thank Donna Sparks for all her work in doing the partnerships and to Sue and JoDene for their work as well. The mentees are just raving about this new game.
NAP/GNT – Ed
The finals for the NAPs are in
Ed said he has a director issue with the upcoming GNT in
February. The board discussed the issues
with Ed recommending the Bridge Studio running the game and providing the
director. MOTION: Was made to pay
STAC & Goodwill – Karen
Karen reported that 665 tables participated in the Unit StaC games. Everything went smoothly and no complaints were heard. Table count was up from last time by 74. Since StaC had just ended, all the expenses were not in and she could not write up a report.
Concerning Goodwill, 2 cards went out to members last month.
Supplies – John
John said he inventoried all the glasses and paperweights to make sure there would be enough for the Regional. Bert asked him to make sure he had an ample supply of the other things that would be needed for the Regional and that all the supplies needed to be at the Marriott on Friday morning.
Tournament Coordination – Pat
Pat said she has signed contracts for rooms in the Reliant
Astrodome Hotel for the April Election Sectional and for rooms in the Comfort
Suites and The Inn at Chimney Hill in
She has notified all the club owners of the dates of the upcoming Unit Club Championships and the upcoming Charity games for 2008.
She said she also received from ACBL the names of the directors for the February Regional as well as the April Election Sectional.
OLD BUSINESS
April Sectional – Karen & Lauri
Karen asked Bert if he had the flyers, as he offered to print them on his home printer, and he had them. So she said the flyers are done are ready to be displayed at the Regional. She said she is working on getting someone to set up a concession stand. Most caterers only provide meals, so she will probably contact Gulf Coast Catering, who set up the concession stand at the October Sectional. She said she found out that not too many people do this type of work. She is undecided as to who will provide the Sunday meal. Everyone seemed to have liked BerryHill Tamales, so they may be a possibility again.
June Sectional- JoDene
Bert did not have the latest copy of the June Sectional schedule, so he told the board he would send out the schedule via e-mail and the board could vote electronically on Yahoo. JoDene was asked to set up the poll.
2008 Lone Star Regional – Bert & Jolie
Things are shaping up. Most things are done; a few things still remain. Here are some details.
Publicity
Quarter page ad in the January bulletin
Bert hopes everyone saw saw the quarter page ad in the January bulletin.
He hopes it was worth it.
Door Prize/Ad solicitation
Dianna is still working on door prizes. She and Peaches Eads are still visiting restaurants.
Classes
Betty Starzec has 15, 22, and 16 signed up for the TAP, Director’s and Director’s update classes, respectively.
Since we have more than ten signed up for the TAP class, the ACBL will charge us $100 per person, so we’ll be out the coffee money. Too bad, but no way to change it now. We might be able to cut the amount of coffee somewhat, now that we have firm numbers of participants.
Here’s a projected P&L
|
TAP
Class P&L |
Director
Course P&L |
||
|
Income |
|
Income |
|
|
15
new attendees @ $100 each |
$1,500
|
22
attendees @ $75 each |
$1,650
|
|
3
repeat attendees @ free |
$0
|
16
update attendees @ $20 each |
$320
|
|
Total
Income |
$1,500
|
Total
Income |
$1,970
|
|
Expenses |
|
Expenses |
|
|
Coffee
in room Sunday (4 gal reg, 2 gal decaf) |
($436) |
Coffee
in room Sunday (4 gal reg, 2 gal decaf) |
($436) |
|
Coffee
in room Monday (2 gal reg, 1 gal decaf) |
($218) |
Coffee
in room Monday (6 gal reg, 3 gal decaf) |
($654) |
|
Podium
microphone (2 days @ $40) |
($80) |
Podium
microphone (2 days @ $40) |
($80) |
|
Flip
chart |
($10) |
Projector
and screen (2 days @ $100) |
($200) |
|
ACBL
charge for course |
($1,500) |
Instructor
salary (session fees, 4 @ $155) |
($620) |
|
|
|
Instructor
per diem (2 @ $59) |
($118) |
|
|
|
Instructor
hotel (2 @ 105) |
($210) |
|
|
|
Discs
for participants |
($10) |
|
Total
Expense |
($2,580) |
Total
Expense |
($2,328) |
|
Profit/(Loss) |
($744) |
Profit/(Loss) |
($358) |
Restaurant Guide
Bert said he started on a restaurant guide. He’s still waiting on Dianna to finalize the list of restaurants.
Gift entry sales
Wanda Meyer has sold a few, and sent the money to Jim. She told Bert she didn’t think this program was worth continuing.
Bulletins
Bert will send Donna the following list by Jan 15th (if he can get it all by then):
· Tournament chairs’ welcome message.
·
Welcome message from
· A schedule of I/N speakers.
· List of any special events i.e., district breakfast, I/N reception, volunteer reception, etc.
· Items to be in every issue – smoking policy, zero tolerance, etc.
· Pictures and write-ups for named events.
· Lists of volunteers
· The text/layout of any ads that have been sold.
Speakers
Joyce has arranged for the speakers. Here’s her list:
|
|
NOON 12:30 – 1:00 |
EVENING 6:15 – 6:45 |
|
Tuesday |
Bill Baker: Forcing No Trump |
Michael Huston: Finesses |
|
Wednesday |
Toni Snow: Balancing |
George Pisk: Bridge Humanics |
|
Thursday |
Eddie Wold
and Robert Morris: Q&A |
Mike Passell: Q&A
Session |
|
Friday |
|
Eric Rodwell: Q&A Session |
|
Saturday |
Gary King Hand Evaluation:
When to Bid More and When to Bid Less |
Chris & Donna Compton:TBA |
Bert thinks he should get a couple of posters made with the schedule. It has been posted on the unit web site.
Entry Labels
Event name sales
Twenty seven events have been named, which Bert thinks is a record. Here’s the list:
|
|
Event |
Named
For |
|
1 |
Mon Open Pairs |
Miller Quarles |
|
2 |
Tue Open Pairs |
Arlene Weingarten |
|
3 |
Wed Open Pairs |
Gus Plate |
|
4 |
Thu Open Pairs |
Nilo Jiwani |
|
5 |
Fri Open Pairs |
Betty & Milton
Freedman |
|
6 |
Sat Open Pairs |
Ed Groner |
|
7 |
Sun Open Pairs |
Bill Land |
|
8 |
Tue Night Swiss |
Judith Hoffing |
|
9 |
Wed Night Swiss |
Nell Price |
|
10 |
Thu Night Swiss |
Eric & Toni Snow |
|
11 |
Fri Night Swiss |
Anna Marlatt |
|
12 |
Sat Night Swiss |